Animal Compliance Specialist

Boston, Massachusetts
July 30, 2026
$30 / hour
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Job Description

Job Summary:

  • The CARB-X Animal Compliance Specialist assists with the animal compliance process for all CARB-X Product Developers (PDs) engaged in these studies.
  • The Animal Compliance Specialist is responsible for operational execution and coordination of animal compliance activities.
  • Regulatory interpretation, policy decisions, risk assessments, and final compliance determinations remain the responsibility of the Assistant Director, Research Compliance.
  • This position explains requirements to PDs regarding documentation required to support compliance with applicable federal and non-federal research regulations and answers their routine questions.
  • The progress of PDs and their timely payment is depending on their compliance, so this support is highly important for the PDs success.
  • The Animal Compliance Specialist will serve as a resource for the PDs and performance sites on the unique compliance requirements of CARB-X.
  • The incumbent will report to, and work closely with, the CARB-X Assistant Director, Research Compliance to identify and resolve compliance issues.

Responsibilities will include: 

  • Managing all information related to the compliance process including data and documentation to audit standards; propose changes to SOPs, templates, and guidance documents as necessary for review and approval by the CARB-X Assistant Director, Research Compliance; and proactively identifying and advancing opportunities to improve the process and tools.
  • Escalates unusual, high-risk, or complex compliance issues to the CARB-X Assistant Director, Research Compliance for interpretation and resolution.
  • The Animal Compliance Specialist performs assigned compliance activities in accordance with established CARB-X policies, SOPs, and regulatory guidance, referring Client, high-risk, or policy interpretation issues to the Assistant Director, Research Compliance.

Essential Function 1: Percent Time (%): 60%

  • Coordinate and execute day-to-day animal research compliance activities for CARB-X PDs and Performance Sites (PSs).
  • Review Vertebrate Animal Section (VAS) documents, congruency statements, IACUC (or equivalent) approval letters, and other required compliance documentation for completeness and conformance with CARB-X, OLAW, NC3Rs, and client requirements, identifying issues requiring follow-up or escalation.
  • Assist PDs and PSs in preparing and revising compliance documentation to meet established regulatory requirements and answering routine questions regarding CARB-X animal compliance requirements.
  • Track the status of compliance submissions, approvals, action items, and required follow-up activities to support timely study initiation and continuation while proactively identifying opportunities to prevent project delays.
  • Maintain complete, accurate, and audit-ready compliance records and supporting documentation, monitor expiration dates for protocols, licenses, assurances, and approvals, and notify appropriate stakeholders of upcoming actions.
  • Identify routine compliance issues, research questions within established guidance, recommend solutions consistent with existing policies and procedures, and escalate Client, high-risk, or policy interpretation issues to the Assistant Director, Research Compliance.

Essential Function 2: Percent Time (%): 10%

  • Prepare and coordinate Domestic and Foreign Assurance documentation, communicate with PSs regarding required information, and facilitate submission.
  • Support OLAW administrative activities, including IIA activations/in activations and annual reporting.

Essential Function 3: Percent Time (%): 20%

  • Partner with CARB-X Alliance Directors and Alliance Managers to communicate requirements to PDs.
  • Serve as a resource to relevant PD on animal research compliance requirements.
  • Assist the Alliance team in preparing compliance documentation ahead of Quarterly Meetings.
  • Consult with CARB-X Assistant Director, Research Compliance and Alliance Lead on issues as needed.

Essential Function 4: Percent Time (%): 10%

  • Proactively identify challenges to the timely and robust satisfaction of animal compliance requirements.
  • Research issues related to foreign or domestic requirements, and with foreign or domestic performance sites and provide findings and recommendations for review by the Assistant Director, Research Compliance.
  • Propose realistic options for resolution, engaging with client Central Offices and other stakeholders as assigned or directed.
  • Stay abreast of regulatory changes, software tools and systems related to compliance to identify opportunities for improvement.
  • Propose and draft revisions to SOPs, templates and guidance documents based on regulatory or process changes for review and approval by the Assistant Director Research Compliance.
  • Ensure compliance and quality assurance.

Skills & Experience:

  • Working knowledge of and interest in animal research regulations.
  • Strong organizational skills with high attention to detail.
  • Experience reviewing IACUC protocols or animal use documentation..
  • Familiarity with OLAW Assurances and AAALAC-accredited programs..
  • Experience working with CROs, academic research organizations, or federally funded research.
  • Familiarity with international animal research compliance requirements.
  • Excellent written and verbal communication skills.
  • Ability to work independently in a remote, fast-paced, and collaborative environment.

Additional Skills:

  • Analytical Skills: Intermediate.
  • Clerical/Admin: Advanced.
  • Computer/Technical: Intermediate.
  • Oral Communication Skills: Intermediate.
  • Project/Process Management: Advanced.
  • Teaching: Not Applicable.
  • Writing Skills: Intermediate.
  • Work Experience: 3 – 5 years.

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