Documentation Specialist

Job Description

Job Summary:

• In this role, you’ll collaborate closely with engineers and scientists to develop, manage, and maintain critical documentation that supports compliance and operational excellence.
• If you thrive in a fast-paced environment, en Product working with technical content, and take pride in delivering accurate, professional work, we’d love to have you on our team.

Duties and Responsibilities:

• Develop, organize, and maintain technical documentation, including Standard Operating Procedures (SOPs), work instructions, and compliance records.
• Create and maintain documentation for equipment qualifications, validations, and retirements.
• Collaborate with technical teams to gather information and ensure documentation accurately reflects processes and requirements.
• Review, edit, and format documents for clarity, consistency, and compliance with quality standards.
• Manage document control systems, ensuring version accuracy and adherence to audit-facing quality systems.
• Utilize documentation tools and software (e.g., SharePoint, Microsoft Office Suite) to store, track, and update files.
• Ensure timely updates to documentation in response to process changes or regulatory requirements.
• Communicate effectively with internal teams to clarify documentation needs and resolve discrepancies.
• Handle sensitive information with discretion and maintain confidentiality.
• Perform administrative tasks such as moving, organizing, and digitally filing quality documents.
• Support purchasing of laboratory and office supplies.

Education & Experience:

• High school diploma or equivalent (Associate or Bachelor’s degree in a technical or documentation-related field preferred).
• Minimum of 2 years of experience in Lab Information Management Systems (LIMS) documentation, technical writing, or quality systems support.
• Experience supporting an internal testing laboratory or regulated environment.
• Familiarity with ISO standards, document control systems, and compliance processes.
• Material Science, chemist or engineering experience is a plus.